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Main » Articles » PMP » PMP

Program Management Office Setup


Plan PMO
¨ Objectives
¨ Charter
¨ Roles and responsibilities (governance structure)
¨ Success criteria (benefits and measurement methods)
¨ Leadership, communications protocols, and integration approach
¨ Staff and location(s)
¨ Project management tools
¨ Methodology (tracking, issue resolution, and management processes)
¨ Project criteria/review/prioritization (link to Strategic IT Plan)
¨ Jeopardy process (status reporting)
¨ Project management training needs
Tip: PMO implementation requires a clearly defined role and executive support to succeed

Execute PMO
¨ Infrastructure
¨ Methodology (and clarify processes)
¨ Success metrics/key result areas
¨ Project prioritization
¨ Roles and responsibilities (and clarify lines of authority)
¨ Team building
¨ PMO staff assignments/support personnel
¨ Project management tools
¨ Escalation policy
¨ Resource pool
¨ Organizational communications (enterprise wide briefings)
¨ Server/web space (organize folders/design site)
¨ Project notebooks (hardcopy)
¨ PMO database (historical data – lessons learned/project experiences)
Tip: Align project portfolio with Strategic IT Plan (READ -- corporate business goals)

Proactive PMO
¨ Solutions driven -- positive return on investment (ROI)
¨ Project portfolio managed and periodically reviewed
¨ Accountability (responsive issue resolution)
¨ Project managers assigned/achievements measured
¨ Resource pool managed
¨ Trend (patterns) analysis conducted
¨ PMO database utilized
¨ Projects periodically reviewed/re-prioritized
¨ Success metrics/methodology reviewed/changed
¨ Routine processes automated
¨ Templates used/updated (directives, reports, and forms)
¨ Mentoring in place
¨ Project management tools updated
¨ Failed projects minimized
¨ Project success tracked/audited
Tip: One shoe does NOT fit all, a company’s culture, values, project management maturity and understanding, budget, goals, and project size and complexity drive the quality and level of its PMO implementation effort…your mileage may differ

Category: PMP | Added by: microlps (2007-11-11)
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